This chapter contains the following topic:
The Bank accounts selection enables you to specify information about the bank account related to a General Ledger cash account.
Three pieces of information are needed for each cash account:
| • | The name of the bank |
| • | Your account number at the bank |
| • | The number of the next deposit slip for the cash account |
The cash account should already have been established; that is, it should be present as an entry in both the Valid GL accounts selection and the Cash Accounts selection. Both of these selections are in the System Manager module (CTL on the menu).
You are not required to make an entry in the Bank accounts selection corresponding to every entry in the Cash accounts selection — only for those cash accounts into which you intend to deposit your A/R cash receipts.
The information entered in this selection is necessary in order to process deposit slips. This process is described in the Printing Deposit Slips section of the Deposit slips chapter. It is needed for interfacing receipts into check reconciliation, and is also an integral part of the cash history process. If you are not interfaced to the PBS Check Reconciliation module you can still use A/R to prepare deposit slips; however if you prefer to prepare these manually you may skip this chapter.
Bank account data is stored in Cash History. It does not have its own edit list, and you can only view it via this selection.
Select
Bank accounts from the Master information menu.
The following screen appears:
Graphical Mode
The list box displays up to 6 accounts at a time. You may sort the accounts by account number in ascending or descending order. Only column names in red may be sorted. To select or change the sort field direction, click on the column name or the arrow to the right of the column name or use the View options.
To locate an account, start typing the number or use the arrow keys, <PgDn>/<PgUp>, and <Home>/<End> keys to find the account. The <F1> and <SF1> keys function the same as the up/down arrow keys.
Accounts that display in the list box are available for changes or deletion. The fields for the selected account display in the lower part of the screen.
When an account is found, you may select the <Enter> key or Edit button to start editing.
You have the following options with the buttons and keyboard equivalents:
| Button | Keyboard | Description |
|---|---|---|
|
New |
Alt+n |
For entering a new account |
|
Edit |
Alt+e |
For editing an existing account |
|
Save |
Alt+s |
For saving a new account or for saving the changes to an existing account |
|
Save/New |
Alt+w |
This is a combination of the Save and New buttons |
|
Delete |
Alt+d |
To delete an account. You may also use the <F3> key. You cannot delete an entry when any deposits are pending for that bank account. |
|
Cancel |
Alt+c |
To cancel adding or editing an account. Your entry will not be saved and the record will revert back to its previous state |
|
Exit |
Alt+x |
To exit the window and return to the menu |
Character Mode
From this screen you can work with both new and existing bank accounts.
Enter the following information
Options
Enter the number of the cash account, or use one of the options:
|
<F1> |
For the next entry in Cash accounts. The <F1> and <SF1> options do not appear if you have defined only a single cash account. |
|
<SF1> |
For the previous cash account |
|
<F2> |
For the default cash account from Control information |
|
Format |
Your standard account number format, as defined in Control information |
|
Example |
Press <F2> |
Enter the bank name. This field is required. The bank name will be printed on your deposit slips.
|
Format |
25 characters |
|
Example |
Type First National Bank |
Enter the account number which the bank has assigned to your account. This field is required, and will also be printed on your deposit slips.
|
Format |
15 characters |
|
Example |
Type 3-62922-7 |
Enter the number you want to use for the next deposit that will be prepared for this bank account.
After the first deposit is marked complete, this number in this field is replaced by the number of the most recent deposit slip used. Once entered, this field may not be changed.
|
Format |
999999 The default is 1 |
|
Example |
Press <Enter> |
Make any changes and select Alt+s or click on the Save button to save your data. For a complete explanation of the other buttons, see Bank Accounts Buttons.
Character Mode
Field number to change ?
Make any desired changes.
Options
Unless you have only defined a single cash account, you may also use one of the options:
|
<F1> |
For the next entry |
|
<SF1> |
For the previous entry |
Options
If this is an existing entry, you may use the option:
|
<F3> |
To delete this entry. You cannot delete an entry when any deposits are pending for that bank account. |
Press <Enter> to complete this entry and allow entry of another bank account.